FIRTHMARK

OUTSTANDING FRA ACTIONS · SCOTLAND

The FRA is finished.
The actions are not.

Firthmark helps commercial managing agents get outstanding fire risk assessment actions organised, priced, progressed and properly closed out.

Tell us what is outstandingSee how Firthmark helps

Prefer email? Send a brief outline and Firthmark will respond in writing. No introductory sales call is required.

  • 01Client-side
  • 02Clear ownership
  • 03Current record
  • 04Scotland
ACTION TRACKEROUTSTANDING ITEMS / CURRENT VIEW
ILLUSTRATIVE
P-014

Fire-door inspection evidence

Property manager

IN DELIVERY
P-022

Compartmentation remedial scope

Technical review

SCOPE CONFIRMED
P-031

Emergency-lighting action

Evidence received

CLOSED
OPENOWNEDPROGRESSINGDOCUMENTEDCLOSED

Illustrative action view · not client data

AFTER THE REPORT

The report identifies the actions. It does not manage them.

Once the FRA is issued, the difficult work begins: clarifying scope, assigning ownership, obtaining quotations, coordinating access, progressing contractors and checking what has actually been completed.

Across a portfolio, the information quickly spreads across reports, action plans, spreadsheets, emails, site notes, photographs, certificates and client updates.

You are left trying to work out what is open, what is moving, what is blocked and what can genuinely be closed.

  • 01

    Actions split across FRA reports and action plans

  • 02

    Contractor quotations sitting in email chains

  • 03

    Site notes and photographs detached from the original action

  • 04

    Competing versions of spreadsheets

  • 05

    Certificates and sign-off documents stored elsewhere

  • 06

    No clear owner for the next step

  • 07

    Client updates built from incomplete information

The problem is rarely another report.
It is what happens after the report.Someone still has to establish the scope, obtain the quotation, coordinate the work, collect the evidence and keep the record accurate.

WHEN THE ANSWER IS UNCLEAR

The uncomfortable questions are usually simple.

The pressure appears in ordinary moments: a client asks for the current position, a building changes manager, or a contractor says the work is complete.

  • 01

    What actions are still outstanding?

  • 02

    Which are highest priority?

  • 03

    Who is dealing with each one?

  • 04

    Has it been quoted and progressed?

  • 05

    Has the work actually been completed?

  • 06

    Where is the evidence or specialist sign-off?

  • 07

    Can this action now be closed out?

If different trackers give different answers, or the evidence cannot be connected to the original action, confidence disappears quickly. You need a position you can stand behind.

WHAT FIRTHMARK DOES

Manage the work between the FRA and proper close-out.

We bring the actions together in one clear tracker, establish what needs to happen next, coordinate the people involved and maintain the evidence needed to show what has been completed.

01

Build one current action tracker

We bring outstanding actions, existing updates and supporting records into one clear working view.

02

Make the next step clear

We identify missing information, blockers and dependencies, then record who owns what happens next.

03

Keep the work moving

We help progress scope, quotations, contractors, access and specialist input without losing sight of the original action.

04

Keep the record reliable

We connect updates and completion evidence to each action and flag where specialist review or sign-off is still required.

THE PRACTICAL OUTCOME

Know what is open. Know what happens next.

The result is not another dashboard to maintain. It is a reliable working position across the portfolio.

  • 01

    Every outstanding action visible in one place

  • 02

    A clear status, owner and next step

  • 03

    Priority items and blockers identified

  • 04

    Quotations and remedial progress recorded

  • 05

    Completion evidence connected to the relevant action

  • 06

    Specialist decisions and sign-off clearly assigned

  • 07

    Client updates based on a current working record

  • 08

    Completed actions supported by suitable documentation

When the client asks, your answer comes from a current record, not a reconstruction of six inboxes and three spreadsheets.

HOW IT WORKS

Five practical steps from outstanding action to proper close-out.

There is no proprietary magic. The value is in disciplined execution and a record that stays current.

Each action keeps a clear owner, a practical next step and the supporting information needed to move it forward.

  1. 01

    Bring the actions together

    Review the existing FRA reports, action plans, trackers and related information.

  2. 02

    Work out what is holding them up

    Identify missing scope, ownership, quotations, access, technical input or evidence.

  3. 03

    Progress the next steps

    Coordinate the relevant contractors, specialists and property contacts.

  4. 04

    Keep the record current

    Maintain the tracker, record progress and connect evidence to each action.

  5. 05

    Close out properly

    Confirm completion evidence and identify any competent sign-off still required.

  1. OPEN
  2. OWNED
  3. IN PROGRESS
  4. DOCUMENTED
  5. CLOSED

THE CURRENT WORKING RECORD

One clear action tracker.

See the source, priority, owner, next step, quotation position, progress, evidence and close-out status of each action in one place.

ACTION TRACKERCURRENT WORKING RECORD
ILLUSTRATIVE STRUCTURE
Illustrative fire risk action tracker structure
Property / sourceAction / outcomePriority / dependencyOwner / budgetDeliveryEvidenceClosure
P-014FRA / Item 4.2Fire-door inspection evidenceInspection record and required follow-on scope retainedPriority retainedCompetent inspectionProperty managerScope pendingIn deliveryDelivery statusInspection recordEvidence requiredOPEN
P-022FRA / Item 7.1Compartmentation remedial scopeDefined repair scope with appropriate technical reviewPriority retainedTechnical reviewTo be assignedQuote route definedScope confirmedDelivery statusCompletion recordEvidence requiredOWNED
P-031FRA / Item 3.6Emergency-lighting actionRelevant remedial action supported by completion evidencePriority retainedSpecialist contractorProperty managerConfirmedEvidence receivedDelivery statusSpecialist completion recordEvidence requiredUNDER REVIEW
P-044FRA / Item 5.3Evacuation signage reviewRequired signage outcome confirmed and recordedPriority retainedSite informationManaging agentNot yet requiredOwner assignedDelivery statusPhotographic recordEvidence requiredOPEN
P-014OPEN

Fire-door inspection evidence

Source assessment
FRA / Item 4.2
Required outcome
Inspection record and required follow-on scope retained
Priority
Priority retained
Technical dependency
Competent inspection
Owner
Property manager
Budget status
Scope pending
Delivery status
In delivery
Evidence required
Inspection record
P-022OWNED

Compartmentation remedial scope

Source assessment
FRA / Item 7.1
Required outcome
Defined repair scope with appropriate technical review
Priority
Priority retained
Technical dependency
Technical review
Owner
To be assigned
Budget status
Quote route defined
Delivery status
Scope confirmed
Evidence required
Completion record
P-031UNDER REVIEW

Emergency-lighting action

Source assessment
FRA / Item 3.6
Required outcome
Relevant remedial action supported by completion evidence
Priority
Priority retained
Technical dependency
Specialist contractor
Owner
Property manager
Budget status
Confirmed
Delivery status
Evidence received
Evidence required
Specialist completion record
P-044OPEN

Evacuation signage review

Source assessment
FRA / Item 5.3
Required outcome
Required signage outcome confirmed and recorded
Priority
Priority retained
Technical dependency
Site information
Owner
Managing agent
Budget status
Not yet required
Delivery status
Owner assigned
Evidence required
Photographic record

Illustrative structure only. The register supports Firthmark’s managed service and is not presented as standalone software.

CLIENT-SIDE AND INDEPENDENT

The action should decide what is needed.

Firthmark is not tied to a particular remedial contractor. Where quotations or specialist support are required, the options can be considered around the action and the client’s needs rather than a contractor’s sales priorities.

Firthmark manages the actions and coordinates the process. Technical assessments, specialist design decisions, remedial works and formal sign-off remain with appropriately competent professionals.

Firthmark does not replace the responsible person’s legal duties. Clear boundaries are part of a reliable service.

WHY FIRTHMARK EXISTS

FIRTHMARK

Built around the work that begins after the report.

Fire risk assessments identify what needs attention. The harder part is often what follows: establishing ownership, progressing quotations and remedial work, coordinating the people involved, and keeping an accurate record of what has been completed.

Firthmark exists to help commercial managing agents bring that work under control.

START WITH WHAT IS ALREADY OPEN

Start with one current action backlog.

Bring one live backlog. We will look at what remains open, where the information currently sits, what appears to be blocking progress and whether Firthmark could provide useful support.

Tell us what is outstanding

Prefer email? Send a brief outline and Firthmark will respond in writing. No introductory sales call is required.